Grassmoor, Hasland and Winsick Parish Council is seeking applications for the position of Assistant Parish Clerk. The post is for 7 hours per week and pay is in line with NJC Salary Scales 14-21 (£14.21 – £15.67 per hour).
The postholder will support the Parish Clerk and the Responsible Financial Officer in the day to day management of the Council but will have specific responsibility for the Parish Council’s social media activities.
The job description is set out below. Applications should be made in writing to [email protected] or posted to Manor Cottage, 114 The Green, Hasland, S41 0JU.
Closing date: 30 April 2023
JOB DESCRIPTION
Job Title Assistant Parish Clerk
Reporting to Clerk to the Parish Council
Location Parish of Grassmoor Hasland and Winsick
Hours of Work 7 hrs per week with some flexibility
Pay scale NJC Salary Scales 14-21 (£14.21 – £15.67 per hour).
General
The postholder will provide support to the Clerk in his/her duties as the Proper Officer of the Council and also to the Responsible Financial Officer where necessary, to ensure the smooth running of the Parish Council. This specifically includes supporting the Parish Council, the Grassmoor Community Centre and the Grassmoor Community Pavilion with their social media activity.
The postholder will be accountable to the Parish Clerk and in his/her absence the Parish Council Chair. The post holder will cover where appropriate, for the Parish Clerk during periods of annual leave or other absences.
This job description sets out the main duties of the role as at the date it was drawn up. These may vary from time to time without changing the general character of the role or the level of responsibility entailed. It is expected, therefore, that the postholder will undertake any other duties commensurate with the grading of the post.
The hours of work will largely be flexible, but attendance at Parish Council meetings on the evening of the second Wednesday of each month (except August) will usually be required. The role is mostly home based, although there will be occasions where attendance at the Grassmoor Community Centre and the Grassmoor Community Pavilion may be required. Very occasional weekend work may also be required.
Where necessary, appropriate training will be provided.
A full driving licence and access to a car, or full access to equivalent transport, is required.
Specific Duties and Tasks
- Under the direction of the Clerk, to support and develop the Parish Council’s social media activity in matters relating to the Council, the Community Centre and the Community Pavilion. This will be the primary function of the post.
- To assist the Parish Clerk and Parish Council in drawing up proposals and projects for consideration by the Council.
- To assist the Parish Clerk in issuing notices and preparing papers in relation to Parish Council meetings and attending such meetings as necessary.
- To attend Parish Council Sub-Committee meetings, Community Centre Management Committee meetings and Community Pavilion Operational Management Group meetings as necessary.
- To assist in the purchase of goods and services in line with the Council’s Financial Regulations.
- To support in general and where necessary, the work of the Community Centre and the Community Pavilion.
- To assist in the preparation of grant funding applications.
- To attend training courses or seminars on the work and role of the Assistant Clerk as required by the Council.
- To carry out other related duties as required by the Clerk or Parish Council
Person Specification
Your application for this post provides evidence of the criteria set out in this person specification since they will be used to assess applicants through the sift and interview process
| Criteria | Essential | Desirable |
| Education | A good standard of education. GCSEs at C or above including GCSE Math and English or equivalent | A relevant local government qualification
Willingness to study for the Certificate in Local Government |
| Experience | Previous administrative experience of a similar nature to the required duties
Knowledge of social media platforms Knowledge of Microsoft Word, Outlook and Excel
|
Minute taking and servicing of Committees and Working Groups
Partnership work with voluntary and private sectors
Grant funding applications
Website management |
| Skills and Knowledge | Ability to plan and effectively carry out own work schedule with minimal supervision
Proven ability to carry out a range of administrative tasks efficiently and to a high standard |
Knowledge of Local Government |
| Personal Qualities | Ability to work with a wide range of people with diplomacy and tact.
Strong interpersonal skills
Methodical and thorough approach to tasks |
Problem solving abilities |
| Other | Availability to attend evening meetings
Own transport
|
