Vacancy – Grassmoor Community Facilities Manager

Applications are being sort for the position of Community Facilities Manager to manage Grassmoor Community Centre and the Grassmoor Community Pavilion. The post is for 24 hours per week and the salary rate of pay is £27,750 pro rata.
The postholder will be responsible for the day to day management of the Centre and the Pavilion, including staffing and financial matters. They will be expected to promote and encourage use of the Centre and the Pavilion and to apply for funding to support activities within both facilities.
The job description and person specification is set out below. Applications should be made in writing to [email protected] or posted to Manor Cottage, 114 The Green, Hasland, S41 0JU.
Closing date: 23 January 2022

Job Description

Post:           Community Facilities Manager

Salary:        £27,750 per annum pro rata

Hours:         24 hours per week (subject to review and could increase   depending on workload and available funding.

Contract:     Permanent

Job Purpose:

To provide excellent facilities management and customer services at the following ‘designated facilities’:

  • Grassmoor Community Centre
  • Grassmoor Community Pavilion

 

With the aims of increasing access and usage levels, maximising income, and ensuring a welcoming, safe and secure environment for users, local residents, staff and volunteers.

Please note that the two facilities are currently managed by separate managing bodies, the Grassmoor Community Centre Management Committee and the Grassmoor Community Pavilion Operational Management Group. Both managing bodies have agreed in principle to explore merging in to one governing body to manage the two facilities jointly.

Main Duties & Responsibilities:

  1. Management:
  2. To provide expert advice and support to the ‘management committees’ of each ‘designated facility’, ensuring they have up-to-date information on key performance indicators and management issues and are administered in line with good practice.
  3. To assist in the development and production of realistic business plans, assessing and reviewing the cost base and appraising the potential income projections.
  4. To manage, appraise and supervise all relevant staff and volunteers in each ‘designated facility’, ensuring they work together as a team, are highly motivated and appropriately trained.
  5. To market and promote each ‘designated facility’ in a co-ordinated and coherent way in line with agreed publicity and marketing strategies, encouraging a diverse range of activities to take place in it to meet the needs of the local community.
  6. To maximise income levels by seeking new ways of generating revenue, preparing and submitting funding bids and developing partnership agreements with service providers and user groups.
  7. To provide advice to the relevant ‘management committee’ on the upkeep, maintenance, functionality and regulations of each ‘designated facility’.
  8. To be responsible for ensuring that each ‘designated facility’ meets all legal, equality and diversity, fire safety and health and safety, Covid-19 and data protection requirements, including the production of risk assessments.
  9. In liaison with the ‘management committees’, ensure that each ‘designated facility’ has the appropriate security arrangements in place, including CCTV and 24 hour on-call security provision.
  10. Administration:
  11. To be responsible for viewings from potential hirers and users and negotiating draft terms and conditions.
  12. To be responsible for agreeing bookings with hirers and users, in line with the approved Charging Policy and agreed delegated responsibilities.
  13. To develop work plans and weekly work rotas for all staff and volunteers.
  14. To be responsible for updating all operating policies and regulations related to each ‘designated facility’, and ensuring that these policies are adhered to.
  15. To implement the publicity and marketing strategies of each ‘designated facility’ including regular production and distribution of publicity and promotional content and materials for each ‘designated facility’, through on-line social media platforms, relevant websites and brochures/posters/flyers.
  16. To be responsible for negotiating, agreeing and contracting with supplies and services for each ‘designated facility’, as authorised by the relevant ‘management committee’.
  17. Financial:
  18. To ensure that the financial records and management accounts of each ‘designated facility’ is correct and up-to-date.
  19. To be responsible for the day-to-day cash handling and banking.
  20. To be responsible for budgeting and regular stocktaking of each ‘designated facility’.
  21. To prepare reports including financial information and key performance indicators for presentation to the relevant ‘management committee’.

General Tasks:

  1. To undertake any training course necessary to the role.
  2. To undertake any other reasonable duties as required in the role.

General Terms & Conditions

  1. The post-holder will be paid on a monthly basis in arrears.
  2. The post-holder is entitled to 28 days leave per annum, pro rata inclusive of Bank Holidays.
  3. The post-holder will be required to have a Disclosure and Barring Service check and appointment to the post is subject to outcome of this check.
  4. The post-holder will be required to work flexibly with occasional weekend and evening work.

Person Specification:

Qualities/Skills/Competencies

  1. Experience of managing staff and volunteers.
  2. Knowledge of the legal requirements of running a community or equivalent facility.
  3. Experience of keeping financial records and presenting financial information.
  4. Experience of coordinating a Bookings system.
  5. Experience of writing and presenting reports.
  6. Able to work as a team and individually.
  7. Experience of working with other partnership organisations such as local councils and other community and voluntary groups.
  8. Good communication skills.
  9. Understanding of advertising and promotional work.
  10. Competent computer and typing skills.

Personal Effectiveness and Self Development

  1. Understanding of flexible working in a Voluntary or/and Community organisation setting.
  2. Ability to engage with the general public and particularly people in the community.
  3. Knowledge of funding opportunities for charitable community groups.
  4. Understanding of Equality and Diversity issues.

Parish Council By-Election – 25 November 2021

Just a reminder that a by-election is to be held on Thursday 25 November 2021 for the vacancy on the Grassmoor Hasland and Winsick Hasland and Winsick Ward of the Parish Council.  There are 3 polling stations, two at the Three Cottages, Mansfield Road, Winsick and the third is at the Community Centre, New Street, Grassmoor. The hours of poll are from 7am to 10pm.

Details of the candidates can be viewed here

Please note that election does not apply to all of Grassmoor. It covers Winsick, Churchside and northwards from Oak Road, Chapman Lane and Wingerworth Street in Grassmoor.

Covid Testing in Grassmoor

One in three people with Covid-19 have no symptoms so could be passing it on without realising it. That’s why carrying on with testing is so important. You can pop along and get a free test at a venue close to you and get your results within minutes. Testing will take place at Grassmoor Community Centre on the following days:
Thursday 9 September – 9am-5pm
Thursday 16 September – 9am-5pm
Thursday 23 September – 9am-5pm
Thursday 30 September – 9am-5pm

CCTV Cameras – Winsick

Winsick residents may be aware that the Parish Council has been looking at the practicalities of introducing CCTV cameras along Mansfield Road. There is an issue of where to site the cameras but also, and more importantly, where to house the server that would be required to manage the cameras and the system.  So far it has not been possible to identify a suitable location. The Parish Council have however, asked Persimmon Homes if they can assist in any way. Further updates will appear on the website.

Derbyshire Unemployed Workers Centre Statement

DERBYSHIRE UNEMPLOYED WORKERS’ CENTRES 

Press Release 

 

Date:                  02/12/20 

Contact name:  Colin Hampton 

Contact tel:    07870 387999 

Contact email:  [email protected] 

Embargo:           none 

 

Advice Centre Says Thousands Are Losing Out 

 

Advisers at the long established Derbyshire Unemployed Workers’ Centres (DUWC) claim that thousands are losing out because they are not seeking advice both before and after making their claim for Universal Credit.  The DUWC has been advising people in Derbyshire since 1983 and can recognize the pitfalls that face people claiming benefits for the first time. Those facing redundancy, reduced or low income during the Covid-19 pandemic have heard one clear benefit message from the Government – CLAIM UNIVERSAL CREDIT! 

The DUWC advice team believe it is important to seek advice before and after claiming Universal Credit.  Failure to do so may lead to a loss of income with the recipient being totally unaware that they are losing out.

Andy Parkes, senior Welfare Rights Worker at DUWC says 

‘Before anyone considers claiming Universal Credit, they should know that:

  • Universal Credit can affect benefits that you may already be receiving –e.g. Tax credits –you could become worse off by claiming Universal Credit
  • Universal Credit is a means-tested benefit, if you are not entitled because you have too much income or savings -you may be missing out on other available benefits such as Jobseekers Allowance because you have paid National insurance contributions through work.’

Andy went on to say ‘the Centres advisers can discuss your circumstances and undertake benefit calculations, to be able to advise on possible claims.  We will see if we can increase your income or make sure you avoid any loss or reduction.

However, after claiming Universal Credit –it could also pay to take advice because:

  1. Online Universal Credit claims can be difficult to complete. You do not have to manage your Universal credit account alone. We are here to help and we can explain how it all works.
  • Your payments may not be correct and you could be missing an element of Universal Credit that could mean you will be owed more benefit.
  • You may be finding it difficult to meet your claimant commitment. These are the things you need to do to get benefit.  We can have a look at you circumstances and see if we can help.’

 

The DUWC has a helpline 01246 231441 for Chesterfield and North East Derbyshire operating from 8.0am and 4.0pm weekdays and has three Main offices for drop in at Chesterfield, Shirebrook and Alfreton as there is a realisation that not everyone can communicate remotely. The Shirebrook office has a special project to support migrant workers.  Colin Hampton, Co-ordinator of DUWC urged people to get in touch.

‘Thousands of workers are losing their jobs and may have never come in to contact with the Department for Work and Pensions.  It is essential that people are made aware of the help that is out there.  DUWC has been here for over 35 years.  Unemployment can be an isolating experience so it is important to reach out for assistance from those that have experienced unemployment and redundancy over the decades and can lend a helping hand.’ Colin concluded.