Grassmoor, Hasland and Winsick Parish Council
Parish Clerk
Grassmoor, Hasland and Winsick Parish Council is seeking applications for the position of Parish Clerk. The post is for 20 hours per week and pay is in line with NJC Salary Scales 24-27 (£16.16 – £17.58 per hour).
The postholder, as the Council’s Proper Officer, will be responsible for the day to day management of the Council and its staff and ensuring that the Council operates in accordance with statutory requirements.
The job description and person specification are set out below. Applications should be made in writing to [email protected] or posted to Manor Cottage, 114 The Green, Hasland, S41 0JU.
Closing date: 22 October 2023
JOB DESCRIPTION
Job Title Parish Clerk
Reporting to Chair to the Parish Council
Location Parish of Grassmoor Hasland and Winsick
Hours of Work 20 hrs per week with some flexibility
Pay scale NJC Salary Scales 24-27 (£16.16 – £17.58 per hour).
Overall Responsibilities
The Clerk to the Council will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law of a local authority’s Proper Officer.
The Clerk will be totally responsible for ensuring that the instructions of the Council in connection with its function as a local authority are carried out.
The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions.
The person appointed will be accountable to the Council for the effective management of all its resources and will report to them as and when required.
The Clerk will be the responsible for the management of all the Council’s employees including the Responsible Financial Officer and Assistant Parish Clerk.
Specific Responsibilities
- To ensure that statutory and other provisions governing or affecting the running of the Council are up to date, observed and reviewed on an annual/regular basis.
- To manage the Responsible Financial Officer to monitor and balance the Council’s accounts; prepare budget monitoring reports; effectively manage all grants, loans, trustee and savings accounts; regularly reclaim VAT from, and pay any National Insurance or other payments to, HMRC and prepare all records and documents for internal and external audit purposes.
- To manage the Assistant Parish Clerk.
- To ensure that the Council’s obligations for Risk Assessment and its insurance and assets are properly met and annually reviewed.
- To prepare, in consultation with the Responsible Financial Officer and Assistant Parish Clerk and appropriate members, agendas for meetings of the Council, Parish Meetings and Committees and Sub-Committees. To attend such meetings and prepare minutes for approval and to action any decisions taken.
- To arrange and attend all meetings of the Grassmoor Community Centre Management Committee and the Grassmoor Community Pavilion Operational Management Group.
- To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council, including lodging representations made by the Council as statutory consultee on planning applications.
- To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met and to periodically review all services and contracts to ensure that the Council is receiving “best value”.
- To draw up both on his/her own initiative and as a result of suggestions by Councillors, proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.
- To supervise any other members of staff as their line manager in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of salaries, conditions of employment and work of other staff.
- To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
- To act as the representative of the Council as required.
- To attend training courses or seminars on the work and role of the Clerk as required by the Council and to continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council.
TERMS
- The role is part time working an average of 20 hours per week depending upon the needs of the Council, so flexibility is required.
- Attendance at Parish Council meetings is required, please note the meetings take place in the evening.
- The role is primarily home based.
- Salary will be dependent on experience however in line with Local Government pay scales for the role.
- 25 days holiday per annum pro rata to hours worked plus bank holidays.
- The Parish Council is registered with the NEST pension scheme.
- The post will be subject to the satisfactory completion of a 6 month probationary period
